Bethel Regional High School Clinic

Forms and Resources

All link to pdf files

BRHS Medication List

BRHS Supply List Inventory Tracking Sheet

BRHS Clinic Consent

BRHS Vaccination Consent Form

Clinic Workflow

last updated 02/25/23

Ongoing

• YK scheduling takes calls from patients/parents requesting appointments and makes up to 8 appointments for each clinic day. Schedule can be checked under resource “LBRHS1” or “LBRHS2” for the relevant clinic day.

If no one is scheduled, check with scheduling to make sure that there are spots open to schedule in.

Before clinic

• Pick up vaccine cool cube (from 2nd floor of admin building - across the street from hospital)
• Pick up keys and med box
  • If med box was refilled: pick up from pharmacy
  • If med box was not refilled: pick up from closet of Clinic Team B storage room
• Print and check VacTrAKs for scheduled patients

Clinic day

• Once arrived, let the BRHS front office staff Cindy know clinic is in-session (can reach at 2600, or visit in-person) and given them a list of students with their appointment time
• Call the front office before each scheduled patient to let them know the clinic is ready for the pt.
• When patients arrive, check in the patient. Can also TigerText Scheduling On-Call BRHS to ask them to check them in.
  • give them the list of students and their appointment times (remember that some students come from KLA so Stephanie and Kathleen won’t know all the students on the list)
  • collect any new walk-in requests
  • arrange for consents to be emailed to the nurse on the team for the day (or to the provider if no nurse available) so they can be scanned into student charts
• Students arrive for appointments (KLA staff – phone numbers taped to printer in clinic – chauffeurs the students to and from KLA, so call to coordinate if needed; there are also cab vouchers in an envelope wrapped in a plastic bag in one of the kitchen cupboards if staff are unable to pick up a student from clinic in a reasonable amount of time)
  • Nurse/provider confirms consent is on file for each student or parent is contacted by phone to provide verbal consent for the day.
  • If scanned by the school staff and emailed to provider/nurse, consent can be directly uploaded to MMM. If a paper consent form is provided, this goes to Rosa McCabe at Registration at the end of the day to be scanned in.
• Nurse registers (and schedules, if no pre-existing appt) and triages each student. If no nurse available, call Vjollca (6442) at YKHC to schedule/register each student and provider triages student.
• Resident/provider sees each student and screens for immunizations due and public health services needed.
  • Remember that every student must complete a PHQ-9, which must be entered into RAVEN.
  • Order any labs as future orders; these can be activated back at YKHC so they can be printed to a label printer (until label printer is available at BRHS). Blood draw supplies are available in the PHN room along with a centrifuge.
  • “Depart” and “Visit Summary” currently do not work for BRHS encounters. Patient education can be provided manually or off the internet (the printer does work).
• Student is directed to PHN if necessary and PHN present
• Student is given immunization consent and VIS’s to take home if immunizations due and parent cannot be reached by phone for verbal consent (PHN will do this if present)
• Follow-up care is coordinated as needed (referral to YK clinic or specialist)
• Parent is contacted for update as warranted

At end of day

• Clinic space is reorganized
• Med inventory is reviewed and note made of items to restock
• Supply list (kept in the white binder in one of the exam rooms) is reviewed and note made of items to restock
• QC-expired RST and hCG kits thrown away
• Dirty gowns and med box brought back to hospital
• Completed sports physical forms and paper consent forms brought back to hospital to be scanned into MMM. Sports physical forms are then placed in the med box to be returned to the school office on the next BRHS clinic day.
• Supplies are restocked and stored next to the med box at Mien’s desk

Follow-up care is completed

Miscellaneous:

• BRHS IT for WiFi connectivity help: Greg (4946). Office in LKSD admin building first floor.
• Please do not park in front of clinic as is kindly requested by BRHSC staffing for safety reasons
• In case of medical emergency, dial 911
• In setting that patient needs non-emergent, but urgent treatment at YKHC, call parent for transport. If parent is unavailable, call BRHS secretary Stephanie or Little Girl for transport in BRHS official vehicle.

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